Conference Services - For Meeting Planners

Rooms have two single beds. Beds are made prior to arrival with a pillow, pillowcase, sheets, blanket, and bedspread. Two towels, a facecloth, and a bar of soap are provided for each guest.

All accommodations are provided as a package which includes housing and dining services for the duration of a program. There is no reduction in price for late arrivals, early departures or missed meals. The package price is determined by multiplying the daily rate by the number of nights of occupancy. A minimum two-night stay and two meals per day are required.

Housing List

Two weeks prior to the arrival of your group, an alphabetical housing list identifying all guests requiring housing, and a rooming list designating roommates for double occupancy rooms must be submitted.

Parking permits are required and must be placed on the dashboard of each vehicle. Vehicles that have a University Annual parking permit may park on site at no additional cost. A Conference Identification Slip (given at check-in) must also be displayed.

For those participants who do not have a campus permit, the current cost is $35.00 per week. Weekly permits must be ordered by the organizer in advance and are charged to the master bill. Unfortunately, we cannot collect directly from individuals for permits and any unused permits cannot be returned for credit.

The 2003 summer rates are as follows:

There is also a dispensing machine from which individuals may purchase permits for $7.00 per vehicle (on a daily basis during summer: weekends or after 5pm weekdays during academic year). Daily permits expire every morning (including weekends) at 9:00 am. Therefore, it is important that daily permits be purchased prior to 9:00 am to avoid citations. Parking information should be included in your advance literature and registration materials to participants. Please note that parking rates are subject to change without notice.

The Strawberry Canyon Recreation Area, the Recreation Sports Facility (RSF), and Hearst Gymnasium are available to conference guests. Strawberry Canyon has two swimming pools and barbecue areas. The RSF has swimming pools, weight rooms, handball, squash, racquetball, tennis courts and fitness and aerobic classes. In addition, there are tennis courts, sand volleyball courts, a jogging track and a swimming pool available at the Golden Bear Recreation Center, which is located behind the Clark Kerr Campus. For current pool hours, please call the Pool Hotline at (510) 643-7470.

The cost for a recreation card which will permit access to all of these areas is currently $18.00 per person, per week. Recreation cards must be ordered in advance and are charged to the master bill.

If the conference participants would not benefit from the weekly recreation card, the facilities are also available on a fee per entry basis. The daily entry fees at each facility are as follows:

Ethernet Connections
Network connections are located in each sleeping room and are free to conference groups. Arrangements for your conference participants to have access to these in-room connections must be made in advance. Please visit our Conference Services Computing and Networking website at http://www.rescomp.berkeley.edu/confsvcs to arrange in-room connections for your conference guests. Once you have registered your conference, each guest will need to visit this website to register and activate his or her in-room connection.

Conference hosts are responsible for all network traffic originating from machines that have registered on our network. Conference participants must abide by Residential Computing's Appropriate Use Policies. Conference participants should not attempt any modification of the University's network hardware.

Mail Services
Guests staying for extended periods may receive incoming mail. Mail is received and distributed at the residence hall office. Guests receiving mail will be notified by a notice posted on the message board in the lobby. Mail should be addressed as follows:

Unit 1, 2650 Durant Avenue, Berkeley, CA 94720-2274
Unit 2, 2650 Haste Avenue, Berkeley, CA 94720-2278
Unit 3, 2400 Durant Avenue, Berkeley, CA 94720-2276
Foothill, 2700 Hearst, Berkeley, CA 94709-2296
Clark Kerr Campus, 2601 Warring Street, Berkeley, CA 94720-2288

Stamped, outgoing mail may be placed in the US Mail slot located at the front desk. Other mailing needs must be handled at the US Post Office.

The campus is approximately 55 minutes from San Francisco International Airport and 30 minutes from Oakland International Airport. Shuttle Service reservation and rate information is available by calling:

BayPorter Express:: 1-877-467-1800 (toll-free)
East Bay Express Airporter: 1-800-488-1999 (toll-free)
Bay Area Express: 1-877-526-0304 (toll free)

Public transportation is also available to and from Oakland Airport by a combination of Bay Area Rapid Transit (BART) and the "Air BART" shuttle bus.

Posting of signs is permitted on posterboards, easels and sign standards. All other pinning or taping of notices on doors, windows or walls in the facility is prohibited.

Banners may only be hung with the approval of the facility manager. Event banners may be installed two hours prior to the start of the event and must be removed immediately following the close of the event.

The University has adopted a Smoke Free Policy that applies to all facilities owned or leased by the University of California, Berkeley, regardless of location. Smoking is prohibited in any indoor area (e.g., sleeping rooms, meeting rooms, hallways, lounges, restrooms and dining rooms). Smoking is permitted outdoors, except within fifteen feet of building entrances and exits.

To guarantee reservations with an Interdepartmental Order and/or Charge form (IOC), we will issue an IOC that must be returned with the name and account number to be charged and an authorized signature. The IOC will not be processed until after the conclusion of the program, however, if the program should cancel, 80% of the final guarantee number of people will be applied to the IOC.

Guarantee
A final guarantee number of people requiring accommodations is due at the time of your reservation. You will be held financially responsible for 80% of the guarantee number of people (or the number of people on the Conference Housing List, whichever is greater) multiplied by the accommodations package rate.

A master bill is generated for all services provided for the conference program. Full payment based on the number of people on the housing list, (or 80% of your guarantee number at time of booking, whichever is greater) multiplied by the package prices, less deposit is due along with the Conference Housing and Rooming Lists two weeks prior to the conference start date.

The final invoice will be sent after the conference concludes and will include charges for commuter meal packages, guest meals, special functions, refreshment services, early arrivals or late departures, parking permits, recreation cards, copying services, missing keys and any incidental charges. Please make checks payable to UC Regents.

If payment is made with an Interdepartmental Order and/or Charge (IOC), we will not process it until the conclusion of the program. At that time we will prepare a statement itemizing charges for accommodations, commuter meal packages, guest meals, special functions, refreshment services, early arrivals or late departures, parking permits, recreation cards, copying services, missing keys and any incidental charges.