Top 5 things to remember when planning a conference at UC Berkeley
- Review the Terms and Conditions
- Communicate your Computer and Audio/Visual needs to your coordinator
- Create an emergency plan for your guests
- Re-confirm your ground transportation for outings
- Contact the Berkeley Convention and Visitor's Bureau in advance to check on special events, locations of interest
Audio/Visual
All of our conference groups are welcome to rent audio and visual equipment from Educational Technology Services at UC Berkeley. ETS provides classroom technology services to the UCB campus, including installed equipment information, audio/visual equipment loans and consultations.
Or, if you prefer, you may bring your own A/V equipment or select any vendor of your choice.
Should you choose to reserve your equipment with ETS, your coordinator will be happy to order the A/V equipment on your behalf. Please speak with your coordinator for more details regarding any equipment that may not appear on the list below. Please be aware that the prices below are to be used as a guideline. Actual pricing will be determined once the order is placed with ETS.
| Video Equipment | Cost per day | |
| 1/2" VCR (standard VHS) | $ | 20.00 |
| *20" Color LCD Monitor | $ | 50.00 (10/hr) |
| Video Projector with VCR/DVD | $ | 125.00 (25/hr) |
| VHS/DVD Player | $ | 20.00 |
| Audio Equipment | ||
| Tape Recorder (standard play/record) | $ | 20.00 |
| *MP3 Recorder | $ | 25.00 |
| Projection Equipment | ||
| Computer Data Projector | $ | 100.00 (20/hr) |
| Overhead Projector | $ | 20.00 |
| *High Lumen Projector (Krutch Theater) | $ | 125.00 (25/hr) |
| Sound Systems | ||
| *Microphone (wired, includes floor or table stand) | $ | 10.00 |
| *Wireless Microphone System (stick or lapel) | $ | 75.00 (15/hr) |
| *PA System (1 speaker) | $ | 25.00 |
| *PA System (2 speakers) | $ | 50.00 |
| *Sound Mixer (4 channel) | $ | 20.00 |
| *Sound Mixer (3 channel) | $ | 15.00 |
| *Sound Mixer (6 channel) | $ | 50.00 (10/hr) |
| *Sound Mixer (10 channel) | $ | 75.00 (15/hr) |
| Miscellaneous Equipment | ||
| *Conference Phone | $ | 50.00 (10/hr) |
| Screens | $ | 10.00 |
| 6 foot | $ | 10.00 |
| 8-10 foot | $ | 12.50 |
| *7.5 x 10 foot | $ | 75.00 (15/hr) |
| Electric Vehicle Charge | $ | 15.00/trip |
| **Technical Support | Cost per hour | |
| Delivery/Pickup (no setup) | $ | 67.00-80.00 |
| Weekdays 7 am-7pm (1 hr minimum) | $ | 67.00 |
| Weekends and after 6 pm (2 hour minimum) | $ | 80.00 |
| *Denotes items which require labor charges for delivery or setup/pickup by ETS staff. | ||
| **Labor charges will be calculated by ETS staff on an individual bases. | ||
| Audio Visual Services Contact | |
| Airdri Stoddart | |
| Office Phone: | (510) 643-8637 |
| Cell Phone: | (510) 812-7603 |