Requests for Information

Reference Sheet

Residential and Student Service Programs

Subject	Requestor	Information Requested	Direct requestor to the RSSP contact	RSSP contact directs to or confers with:	Notes
Requesting information concerning current and former employees (including students)
Death, Severe Illness	Family of employee	What needs to be done?	Letrice Waite-Moore (Cal Dining employees) É 2-1179 Ê 3-9839 Dee Palacios (All other RSSP employees) É 2-1179 Ê 3-9839 Della Hill É 2-4030 Ê 3-8943	Deborah Lloyd OHR - Benefits Unit 17 University Hall MC 3544 É 3-7547
How to Reach Employee	Family members, personal contacts	Wants to speak with employee or is requesting employee’s phone number(s) and address(es)	Employee’s unit if known or Shannon Lee É 2-2310 Dee Palacios É 2-2311	Employee or employee's supervisor	Do not release home phone numbers or addresses. Requestors must provide their name and a phone number where they can be reached.
Verification of Employment	Bank or similar, potential landlord or employer	Current gross pay, dates of employment, department, title, full-time or part-time employee		Written requests: Jeanette Henderson OHR 274 University Hall MC 3544 É 3-5835 Ê 2-1882	Refer to Campus Payroll for verification of past payrates or net pay. Employee must sign a release. Do not release: employee's social security number, home address or phone number, or overtime information.
Employment Reference	Potential employer	Performance, attendance	Elysse Paige-Moore É 3-6701 Ê 3-9839 Dee Palacios É 2-2311 Ê 3-9839	Employee's supervisor	Based on performance evaluation. Do not release any files or medical information or discuss/verify medical leaves.
Employment History	Law enforcement agency (UCPD, FBI, etc.), attorney	Employment history	Elysse Paige-Moore É 3-6701 Ê 3-9839	Law enforcement agencies: UC Police 1 Sproul Hall MC 1199, É2-6760 All others: Jeanette Henderson OHR, 274 University Hall MC 3544 É 3-5835 Ê 2-1882
Personnel File Review	Employee, unions, campus depart-ment, government agency	Review personnel file	Dee Palacios É 2-2311 Ê 3-9839 Shannon Lee É 2-2310 Ê 3-9839	Current employee: supervisor Former employee: Payroll Unit	Employees have the right to review their personnel files.
Medical Information	Doctor, hospital, physical therapist, insurance carrier, attorney	Any and all medical or health information	Elysse Paige-Moore É 3-6701 Ê 3-9839 Brenda Greenwood É 2-0582 Ê 3-9839
Unemployment Forms	Employment Development Department	Separation information	Recipient is the contact and must forward forms immediately.	OHR - Benefits Unit 17 University Hall MC 3544 É 2-7053
Separation and Termination Information	Employment Development Department or Campus Benefits Unit	Reason for separation	Letrice Waite-Moore É 2-1179 Ê 3-9839 Della Hill É 2-4030 Ê 3-8943
Labor Relations	Union, attorney, current or former employee	Civil suit, grievance, complaint, request out of the ordinary	Brenda Greenwood É 2-0582 Ê 3-8943 Shannon Lee É 2-2310 Ê 3-9839	OHR - Labor Relations 207 University Hall MC 3540 É 2-0429
Subpoenas for Witness	Employee, attorney, government agency	How to reach employee	Elysse Paige-Moore É 3-6701 Ê 3-9839 or Brenda Greenwood É 2-0582 Ê 3-9839	OHR - Labor Relations If subpoena is served. phone É2-0429	Do not accept subpoenas on individuals. You are not required to provide contact information. The subpoena should only be accepted by the named party.
Subpoenas for Records	Employee, attorney, government agency	Employee records (personnel and payroll files)	Elysse Paige-Moore É 3-6701 Ê 3-9839 Brenda Greenwood É 2-0582 Ê 3-9839	Nelcy Dwight OHR É 2-5470 10:00 am to 3:00 pm 247 University Hall MC 3544	Do not accept subpoenas. If served or requestor attempts to serve you with subpoena, inform RSSP contact.
Requesting information concerning current and former student residents
Rental Verification	Potential landlord, lender, mortgage company, bank	Payment history, rent amount, length of occupancy	RSSP Cashier É 2-1524 Ê 3-3411		Requestor must submit a signed release from the student.
Rental Verification	Current or former student resident	Financial statement for potential landlord	RSSP Cashier É 2-1524 Ê 3-3411
Student Conduct	Law enforcement agencies (UCPD, FBI, attorney, etc.)	Student conduct	Stacy Holguin É 3-2600 Ê 3-4395		Requestor needs signed release from student.

Direct questions about this reference sheet or suggestions for improvement to Elysse Paige at 3-6701 or epaige@berkeley.edu.